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Scholarship
Committee
General Responsibilities:
The Scholarship Committee administers the
application and granting process for scholarships offered by WMCA. The Committee
also manages the silent auction in conjunction with the Annual Conference.
Organization and Tasks:
1. The
President of WMCA will appoint a Committee Chair, a member of the Executive
Committee to act as a liaison and as many committee members as necessary to
accomplish the tasks of the committee.
2. The
committee will begin its work early in the year following the Annual Conference,
coordinating and discussing its goals and objectives for the year.
3. WMCA
Conference Scholarships: The
committee will distribute conference scholarship applications at least 45 days
before the deadline of December 20 and will prepare information for the October
and/or November edition of the Executive Committee Monthly Report. It will
coordinate the number of available scholarships with the WMCA President per the
current year budget. The Chair will verify completeness of submitted
applications and follow up with applicants if necessary. The Chair will forward
copies of submitted applications to the full committee for review and they will
evaluate the applications, ensure the applicants eligibility and make
recommendations to the Executive Committee in time for its January meeting. The
Chair will notify the scholarship recipients after Executive Committee’s
meeting.
4. WMCA
Professional Development Scholarships:
The committee will distribute PD scholarship applications at least 45 days
before the deadline of February 15 and will prepare information for the
December and/or January edition of the Executive Committee Monthly Report.
It will coordinate the number of available scholarships with the WMCA President
per the current year budget. The Chair will verify completeness of submitted
applications and follow up with applicants if necessary. The Chair will forward
copies of submitted applications to the full committee for review and they will
evaluate the applications, ensure the applicants eligibility and make
recommendations to the Executive Committee in time for the March meeting. The
Chair will notify the scholarship recipients after Executive Committee’s
meeting. Some applicants apply both to WMCA and IIMC to ensure financial
assistance for professional development sessions. After the May IIMC Conference,
the committee will review the list of IIMC scholarship recipients. These
recipients are ineligible for a WMCA scholarship.
5. WMCA
Margery Price Scholarship Program:
The committee will announce the availability of Margery Price scholarships on a
quarterly basis through the Executive Committee Monthly Report. It will
coordinate the number of available scholarships with the WMCA President per the
current year budget. The scholarships are intended to help pay relevant program
costs for members working towards achieving their MMC and must be used for job
related courses, WMCA sponsored Academies, or towards registration at the IIMC
Annual Conference. Applications will be considered on a first received basis for
each fiscal year. The committee will submit their recommendations to the
Executive Committee on a case by case basis.
6. The
committee recognizes scholarship recipients as part of its report to the general
membership at the Annual Conference.
7. The
committee manages all aspects of the Silent Auction at the Annual Conference.
8. At
the President’s request the Committee Chair will submit a written report for
inclusion in the Executive Committee meeting packet.
9. The
Committee Chair shall prepare certificates for all committee members, which show
the member’s name, the committee and the year (i.e. 2006-2007) for distribution
to the committee members at the Annual Conference.
10. All
invoices for WMCA expenses shall be forwarded to the Executive Committee Liaison
for review and sign-off prior to being sent to the WMCA Treasurer.
Responsibilities of the Chair:
1. Coordinate
the receipt of scholarship applications, verify all scholarship criteria is met
in accordance with the scholarship guidelines and forward copies with score
sheets to each committee member for review and scoring.
2. Chair
must verify dues are paid before awarding the scholarship.
3. Prepare
information for the Executive Committee Monthly Reports. Information for the May
edition may include a financial report of the auction and a statement of
appreciation to the membership for its success. Information for the April and
June edition may include the announcement of scholarship recipients. Information
for the October, November, December, and January editions should announce the
availability of application forms for the various scholarships available
for the next year, including professional development sessions, conference, and
academy sessions. Information for the January edition should also include a
request to members to begin soliciting auction items for the next year.
4. Prepare
and deliver reports to the Executive Committee and the membership. The WMCA
President will outline the report(s) the Chair will give during the Annual
Conference.
Revised 6/2002, 6/2003,
10/2006, 10/2007
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Committees
Updated:
10/30/2007
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