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WASHINGTON
MUNICIPAL CLERKS ASSOCIATION
EXECUTIVE COMMITTEE
MONTHLY REPORT
NOVEMBER 2007
By Betty Garrison,
Secretary
BREAKING NEWS FROM
YOUR EXECUTIVE COMMITTEE
WMCA membership has increased to 302 paid members!!
The budget balance sheet shows WMCA as financially sound.
The Executive Committee approved the revised and improved Scholarship
application forms and guidelines as recommended by the Scholarship
Committee. The new forms will be made available on the website.
The Executive Committee endorsed the recommendations of the Elections
and Bylaws Committees to submit a proposed Bylaws amendment before the
general membership. The proposed amendment to the Bylaws would
institute term limits for the Board Member positions. The Executive
Committee determined that a pro and con statement will be prepared by
the Elections and Bylaws Committees for the membership prior to the
annual business meeting. The Executive Committee discussed at length
the matter of the Executive Committee endorsing IIMC candidates running
for office, and it was the Executive Committee’s position that it should
not endorse candidates on behalf of membership. However, if the
candidate(s) was from Region IX, the Executive Committee’s might
consider endorsement of the candidate(s). The Executive Committee
determined that the IIMC newsletter, IIMC website and Region IX
publications were the avenues where IIMC candidate statements could be
publicized to the membership. Should a candidate(s) wish to attend a
WMCA conference and want to address the membership, the Executive
Committee determined that the Region IX Directors could consider
providing the candidate(s) with time to do so during their scheduled
Region IX meeting time.
FALL ACADEMY
The Fall
Academy Session was held at the Coast Wenatchee Hotel on October 26,
2007. The session was titled Responsive Management: Core Competencies
and was presented by Richard Baron. 70 members participated in the
session; there were multiple times set aside for interaction and it was
a wonderful time for networking with fellow clerks.
CONGRATULATIONS
-
Irene Mock, City
of
Lynnwood on your
appointment to a board position on the Executive Committee. Irene
was appointed to fill a vacant unexpired term through March 2009.
-
Gina Anderson,
City of
Woodland on achieving
your CMC!
-
Linda Hynd, City
of
Edmonds on your CMC
recertification!
-
Molly Towslee,
City of Gig Harbor on achieving your MMC!
-
Randy Reed, on
your new position as Deputy City Clerk for the City of
Issaquah.
CALL FOR CANDIDATES
By this notice, the
Elections Committee announces the annual call for candidates to fill
officer and board positions on the WMCA Executive Committee. The
positions available for election and their terms are as follows:
President-Elect - 1 yr; Vice President - 1 yr; Secretary - 2 yrs.; two
Board Members - 3 yrs. Job Descriptions for these positions can be
found on the WMCA Homepage under the Executive Committee tab on the
sidebar.
Service in these
positions is a wonderful way to fill service requirements for IIMC
certifications and a fun way to be involved in the educational, planning
and advocacy activities of the Washington Municipal Clerks Association.
If you would like to participate and stand for election to one of these
positions, please submit the following items:
(1) Complete the
attached Declaration of Candidacy. If you wish to create your
own form, it must have the following language—“ I declare myself as a
candidate for the office of __________________ . I also declare that I
am an active WMCA member in good standing. I request that my name be
printed on the official ballot for election. Attached is a letter of
support from my (mayor, city or county administrator, or city manager),
with a candidate photo and candidate statement which I authorize for use
in the election process.” A declaration with original signature is
required.
(2) Prepare and
transmit a Candidate Statement. The statement must be no more
than 200 words in length including the candidate’s name, title, place of
employment and a statement of why election to office is sought. All
words of more than one letter, all groups of numbers, and abbreviations
or acronyms will be counted as one word. A statement in MS Word or via
email is encouraged.
(3) Provide a
Candidate Photo. A (2”x2”) black and white or color photo of the
candidate must be provided. Digital photos are encouraged. Photos will
not be returned, but will be forwarded to the Communications Committee
for use in the April edition of the Executive Committee Monthly Report
introducing the new Executive Committee.
(4) Send a signed
Letter of Support. A letter to the Association signed by the
candidate’s mayor, city or county administrator or manager supporting
the candidacy and the candidate’s increased involvement in WMCA. A
letter of support with original signature is required.
The above application materials must
be received by the Elections Committee no later than Monday, December
31, 2007. An electronic
copy of all the above is welcome, however, signed originals of the
Declaration of Candidacy and the Letter of Support must be provided in
hard copy and received by Monday, December 31, 2007. Submit the
candidate packet to the following: Harwood Edvalson, City Clerk, PO Box 7380, Bonney Lake,
WA 98391-0944. Email address:
edvalsonw@ci.bonney-lake.wa.us Phone: (253) 447-4310.
DECLARATION OF CANDIDACY
I, _____________________________________, declare myself a candidate for
the
(Your Name)
______________________________________________________ Position.
(President-Elect, Vice-President, Secretary, or Board Member)
I
also declare that I am an active WMCA member in good standing. I
request that my name be printed on the official ballot for election.
Attached is a Letter of Support from my (circle one) mayor,
city or county administrator, or city manager; with a Candidate Photo
and Candidate Statement which I authorize for use in the election
process.
_______________________________________ _____________
(Candidate
Signature)
(Date)
Send Declaration of Candidacy with original
signature and other required materials to:
Harwood Edvalson, City Clerk
City of Bonney Lake MUST BE
RECEIVED BY DECEMBER 31, 2007!!
PO Box
7380
Bonney Lake, WA
98391-0944
2007 – 2008 WMCA Elections Committee
CLERK OF THE YEAR
NOMINATIONS
Remember to
make your nominations for Clerk of the Year! The call for nominations
went out in September. Nominate someone who stands out as having made a
special contribution to their Municipality or WMCA. More information
about the award is available on the website at
http://www.wmcaclerks.org under WMCA Policies.
You will also be able to see a complete list of past Clerk of the Year
Award recipients under Miscellaneous.
WANTED: MAJOR
SPONSORS and VENDORS
Conference
Planning for 2008 has been underway, thanks to the 20 eager Planning
Committee members working in various Subcommittees -- from name
tags/meal tickets to staffing the registration table to seeking
donations/vendors.
The Committee
is seeking potential vendors and sponsors at the WMCA 2008 Conference in Wenatchee that may offer
information and services to provide efficiencies you can take back to
your municipality. While the Planning Committee's goal is to offer our
members another worthwhile and top-notch event with a good line-up of
training sessions, networking, teambuilding activities, and closing with
an excellent keynote speaker, it will only be successful with a good
line-up of vendors and sponsors.
For vendor
booths, please email Irene Mock at
imock@ci.lynnwood.wa.us and for
donations/sponsorships, please email
joanne.trudel@ci.bothell.wa.us and they will
make sure to send the vendor or donation information packets and
coordinate any follow-up that is needed. President Alice has solicited
two donations for conference bags and binders.
SILENT & LIVE
AUCTION RAFFLE ITEMS
Remember there
will be a Silent Auction and a Live Auction at the Conference in
March. Start now planning what items you can bring to include.
Proceeds help fund scholarships for members who might otherwise not be
able to attend conference or other Professional Development Programs.
SCHOLARSHIP
APPLICATIONS
You can find
information about the three types of WMCA scholarships on the WMCA
website (www.WMCAclerks.org).
The deadline for Conference Scholarship Applications is December 20,
2007. The deadline for Applications for the Northwest Clerks Institute
is February 15, 2007. The Marge Price Scholarship can be applied for at
any time and is specifically for Clerks working towards their MMC.
Applications will be considered on a first received basis.
REPORT FROM THE
WMCA LEGISLATIVE COMMITTEE
This is an
abbreviated report of items of interest to our membership. You can
read the full committee report at: [Sheryle please post and then fill
in the link].
Taping Executive Sessions: A bill is being advanced that
would require local governments to tape all executive sessions.
Concerns about this bill include the cost to cities of defending the
privacy of these tapes in court and managing additional public records
requests.
Public Records Exemption Committee: SB 5435 created a 13
member committee to review all exemptions to the Public Records Act.
Only one appointed member represents City or County government. Three
representatives have direct or indirect ties to the media. Topics for
public testimony and debate on October 16 included Legislative
Exemptions to the Public Records Act and Applications for Public
Employment. Check out
www.sunshinecommittee.com for information.
Performance Audits of ten largest cities’ public disclosure management:
A report from the State Auditor’s office is scheduled to be released
late this fall regarding the recently completed performance audits on
public disclosure processes and compliance with the Attorney General’s
model rules for Washington’s ten largest cities.
Sandy Paul and Myrna Basich, Legislative Committee
co-chairs, will be participating on the AWC Legislative Committee, which
will be meeting soon to initiate discussions of AWC priorities for the
coming legislative session.
HAPPY THANKSGIVING TO
ALL OF YOU. MAY YOU ALWAYS BE SURROUNDED WITH REASONS TO CELEBRATE
THANKSGIVING.
Updated:
04/24/2008
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